Weren't computers supposed to fulfill the promise of paperless office? Was it a myth? If you look around your back office and warehouse, you still see boxes of files, document-filled cabinets and a waste of valuable storage space. So what kind of systems make new, paperless activities possible? The Document Imaging solution from Activant is an excellent start.

With Activant Document Imaging, signed copies of orders and invoices are scanned into the system and automatically stored electronically in appropriate 'file cabinets'. These cabinets keep you organized (preventing lost records) and are accessible to only necessary personnel who need the information to do their jobs. Electronic copies, as legally binding as paper, are centrally available to your staff, saving storage space and cabinetry.

Retrieval is simple. You can find documents by customer or document number, document description and a variety of other powerful search options. And response to customer inquiries is quick and painless; you can even offer your customers a CD with up to a year's worth of invoices.

Some of the greatest benefits derive from the print and fax features. The Document Imaging system prints statements along with invoices in a tiled format, reducing printed sheets and mailing costs. You can also fax or e-mail retrieved documents directly from the system via your fax server, a tremendous savings at statement print time.

Key Benefits

• Digital document storage reduces the need for storage space, paper products and postage
• Meets legal obligations to store signed hard copies
• Instant access to invoices, statements and other documents for prompt customer service
• Need-to-know access improves system security
• Time and cost savings and improved productivity immediately